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Gym & fitness studio management software

Invoicing software built for how a studio actually runs

A studio runs on two things at once: classes that need a slot and can't double-book a trainer or room, and memberships that need to bill themselves every month without anyone re-typing an invoice. Invoice2Track checks every session against the calendar before confirming it, and lets a membership plan renew on its own schedule.

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How it actually works

The gym & fitness studio workflow, step by step

01

Set up membership plans

Define the tiers your studio actually offers — Gold, Silver, or whatever fits — each with its own price and billing frequency.

02

Enroll a member

Sign a member up against a plan once; from then on, their billing follows the plan's schedule without anyone re-entering it.

03

Book classes and sessions

Reserve a trainer, room, or class slot with the same overlap-checking used across every booking-based feature — nothing gets double-booked.

04

Let renewals bill themselves

When a membership's renewal date arrives, the invoice generates on schedule automatically, with the member's tier discount already applied.

05

Track who's paid

See at a glance which members are current and which renewals are outstanding, without cross-checking a separate spreadsheet.

Built for this

Every capability, in detail

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Class & session booking

Book a trainer, room, or class slot with the same overlap-checking that powers turf and court bookings — nothing gets double-booked.

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Recurring membership billing

Set a membership plan once — weekly, monthly, or yearly — and it bills itself on schedule, no manual re-entry every renewal.

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Membership tier discounts

Gold, Silver, or any tier you define — the right discount applies automatically the moment a member is billed.

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Trainer & room scheduling

Every session checked against a trainer's and room's existing bookings before it's confirmed, avoiding double-booked slots.

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GST-ready billing

Turn on GST billing and every printed invoice applies the correct tax treatment automatically.

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Membership renewal visibility

See which memberships are up for renewal or already overdue in one place, rather than tracking it manually.

Questions

Frequently asked

Does a membership bill itself, or do I have to raise the invoice manually every month?

It bills itself — set the plan's frequency once at enrollment, and each renewal generates automatically on schedule with no manual re-entry.

Can different membership tiers get different discounts automatically?

Yes — define your tiers (Gold, Silver, or whatever fits your studio) and each member's tier-based discount applies automatically every time they're billed.

Can I book a trainer for a session without double-booking their schedule?

Yes — every class or session booking is checked against that trainer's and room's existing bookings before it's confirmed, the same overlap protection used for turf and court bookings.

Ready when you are

Set up your Gym & Fitness Studio account in minutes.

No credit card required. Full access for 30 days, tuned to how gym & fitness studio businesses actually run.